How to packaging your PowerPoint presentation to CD?

Author: Tom4u // Category: ,
In Microsoft PowerPoint 2003, you can copy a presentation on to CD with all its supporting materials using "Package for CD" option. With this feature, you can merge the whole presentation components (pictures, music, charts, fonts and other graphics) as a single file so that you can run this presentation on another computer even if PowerPoint is not installed. This package file will useful for presentation backup and easy to transfer from one computer to other computer. In previous version of PowerPoint, the name of this feature was "Pack and Go".

Follow the given steps to create CD package for PowerPoint Slides:

1. First of all click on "Package for CD" option from the "File" menu, a small dialog box will appear with "Package for CD" title.

2. Now type the CD name in the "Name the CD" box.

3. Using same dialog box, click on "Add Files" button to add actual presentation file.

4. Click on "Options" button to explore more choices. Here you can include linked file, Embedded TrueType fonts and also set password so that unauthorized person can not display as well as modify your document.

5. Now if you are using windows 2000, click on "Copy to Folder" button to save this package on hard disk and then write it on CD. However if you are using windows XP, click on "Copy to CD" button and then your package will directly write to a blank CD.

6. After you have selected the necessary options, click on Ok button to transfer PowerPoint file and then close Package for CD dialog box to finish it.

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source:computerfreetips

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Acrobat Reader shortcut keys with detail

Author: Tom4u // Category: , , , ,
Function keys

F1 - Use to give the help of any windows panel
F3 - Use to Find next search result
F5 - Apply to select the document list panel
F6 - Use to open/close the document list panel
F8 - use to view/close main tools bar list
F9 -use to view/close main menu bar
F10 - Use to select the main menu bar
Ctrl+F4 - Use to close the current file
Ctrl+F6 - Move through next open document
Ctrl+Shift+F6 - Move back to open document
Shift+F3 - Use to Find previous search result
Shift+F6 - Select the previous open page
Shift+F8 - Use to select main tools bar list
Shift+F10 - Press keys to open context menu

Shortcut keys

Up Arrow Button - Scroll up the active document
Down Arrow button - Scroll down the active document
Ctrl+Hyphen - Use to Zoom out the active page
Ctrl+equal sign (=) - Use to Zoom in the active page
Alt+Right Arrow button - Use to Next view
Alt+Left Arrow button - Use to previous view
Right Arrow button - Move to next page in active document
Left Arrow button - Move to back page in active document
Page Up - Move to the previous screen
Page Down - Move to the next screen
Ctrl+Shift+W - Apply to close all open windows
Ctrl+Spacebar+click on active page - Zoom the active page for temporarily
Ctrl+Home - Go to home page of document
Ctrl+End - Go to last page of document
Ctrl+A - Use to select the all pages
Ctrl+Shift+A - Use to deselect the all pages
Enter - Scroll down the pages
Ctrl+0 - Use to adjust the document
Ctrl+1 - Use to view actual document size
Ctrl+Q - Quit the active document
Ctrl+L - To view the document in full view
Ctrl+Shift++ - Move the page clockwise
Ctrl+Shift+- - Move the page counter clockwise

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Print Envelopes and Labels in Word

Author: Tom4u // Category: , , , ,
Word provides a suitable way to print envelopes and labels. You can print mailing and return addresses on an envelope, or addresses on a mailing label.

To create and print an envelope, follow these steps.

1. Choose Envelopes and Labels from the Tools menu. The Envelopes and Labels dialog box will appear as shown below.
2. Click the Envelopes tab to display options of Envelopes.
3. Enter (or Edit) the mailing address in the Delivery address box.
4. Enter (or Edit) the return address in the Return address box Or select the Omit check box to omit a return address.
5. Click Options button to specify the envelope size, the type of paper and other options. Click "Add to Document" button to add or attach the envelope to the current document for later printing or editing.
6. Click Print button to print the envelope.

You can also add graphics to the return address of your envelope. To add graphic, follow these steps.

1. Select mailing address in the document.
2. Open the Envelopes and Labels dialog box.
3. Click Add to Document (or Change Document) button.
4. Click the Page Layout view icon in the Status bar.
5. Insert or create the graphic in the document.
6. Position the item on the envelope.

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How to convert word files into PDF?

Author: Tom4u // Category:
You can convert your reports, spreadsheets and any word files into Adobe Portable Document Format (.pdf). There are many free and paid software’s available to convert normal files into .pdf, for example you can download “Universal Converter Software” free trail. Using this converter you can convert your web pages, emails, books any others important documents into .pdf.


















Benefits of .PDF


PDF files are platforms independent, for example if you are creating your resume in Microsoft windows, and you obviously wants that your resume look the same on all platforms, whether computer has Mac, Linux and Microsoft windows. PDF is the great way to send your important documents to others in same and secure ways.


PDF can not be modified in text or formatting in new style without your permission. Internet users prefer the .pdf format because they can download it easily in Adobe Reader.


Fellow the given steps to convert word file into PDF.


1. First download the “Universal Converter Software” and install onto your computer.
2. Now open any word document and press the File and then click on Print option to open printer dialog box.








3. Here select the “Universal Document Converter” from the printer list and press Properties button to select the “Document to PDF, Color, and Multipage” profile.

4.







5. Now press the Ok button to start the converting process into PDF.

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Useful Microsoft Outlook Shortcut keys

Author: Tom4u // Category: , , , ,
Shortcut keys

Ctrl+A - Apply to select all
Ctrl+B - Apply/Remove bold formatting
Ctrl+C - Apply to copy the selected word
Ctrl+D - Apply to delete any active item
Ctrl+E - Move cursor to Look for box
Ctrl+F - Display the Find what /Forward selected email
Ctrl+G - Apply to run Go to dialog box under calendar view
Ctrl+I - Apply/Remove Italic formatting
Ctrl+J - Apply to open selected items
Ctrl+M - Press keys to create new message
Ctrl+N - Press keys to send new email message
Ctrl+O - Press Keys to open new file
Ctrl+P - Press Keys to display Print dialog box
Ctrl+Q - Apply to set email as read
Ctrl+R - Press Keys to replay selected message
Ctrl+S - Save the active file
Ctrl+U - Press Keys to apply/remove underline
Ctrl+V - Press Keys to paste the clipboard values
Ctrl+X - Press Keys to cut the selected word
Ctrl+Y - Press Keys to run Go to Folder
Ctrl+Z - Apply to undo the previous command
Ctrl+1 - Press keys go to Mail
Ctrl+2 - Press keys go to Calendar
Ctrl+3 - Press keys go to Contacts
Ctrl+4 - Press keys go to Tasks
Ctrl+5 - Press keys go to Notes
Ctrl+6 - Press keys go to Folder List
Ctrl+7 - Press keys go to Shortcuts
Ctrl+8 - Press keys go to Journal

Function keys

F1 - Use to open help of any windows panel
F3 - Move cursor to Look for box
F4 - Use to display Find dialog box
F6 - Apply to select item in active window
F7 - Use to check spelling in active window
F9 - Use to receive and send email
F10 - Use to select the main File menu bar
F11 - Apply to activate Find a Contact dialog box
F12 - Use to run Save As dialog box.

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Tips Indenting Left and Right Paragraph

Author: Tom4u // Category: , , , ,

The space or distance between the page margin and the text in a paragraph is called indent. These are applied to set the margins of selected paragraph.
In a document, margins determine the overall width of the main text area or in other words, the space between the text and the edge of the page. Indentation determines the distance of a paragraph from either left or right margins. There are six types of indents that can be used in a document. These are:

1. First line indent is the distance between the first line of the paragraph and the left margin.


2. Left indent is the distance between the start of each line of the paragraph and the left margin.


3. Right indent is the distance between the end of each line of the paragraph and the right margin.


4. In hanging indent, the first line of the paragraph is not indented and all other lines start at same distance from the left margin. The first line 'of the paragraph usually starts from the left margin.


To indent a paragraph, follow these steps:-


1. Select the Paragraph you want to indent.

2. Select the "Paragraph" command from "Format" drop down menu; "Paragraph" dialog box appears.

3. Specify values in Left and Right fields of indentation and click "Ok" button of dialog box.

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Top Tips for Protecting Document with Password

Author: Tom4u // Category: , , , , ,
You can protect your document by applying password so that unauthorized person can not display as well as modify your document. You can apply two types of passwords:

Password to open the document:

If it is applied then you have to give the correct password to open the document, otherwise you cannot open the document.

Password to modify the document:

If it is applied then you have to give the correct password to modify the document, otherwise your document is opened but you cannot modify the document. It means that your document becomes read-only.

To apply a password to document, follow these steps.

* Open Save As dialog box by selecting "Save As" command from File menu.

* Click "Tools" button of Save As dialog box and choose "General Options" from drop down menu, "Save" dialog box appears as shown in figure below.

* Enter first password in "Password to open" text box and second password in "Password to modify" text box (if required) and click "Ok" button of dialog box. Microsoft Word will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.

* Re-enter the password to open and password to modify and click "Ok" button of Confirm Password dialog boxes one by one.

* Click "Save" button of Save As dialog box.
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source: computerfreetips.com
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Top Tips for Studying for Microsoft Office

Author: Tom4u // Category: , , , ,
Studying for Microsoft Office is not all that difficult if you know where to start. However, most people are clueless at first and need some direction or at the very least some tips to help them study for Microsoft Office. The following tips will help you with your MS Office training.

Tip 1

Start EarlyWhen it comes to Microsoft Office training you want to start early rather than waiting until the last minute. The reason why is because it takes time to learn all you need to learn and you want to take your time absorbing the information and really learning it. If you wait until the last minute to study you may learn enough information to pass the exam but it is unlikely you will have really learned the information.

Tip 2

TutorialsA great way to learn is to use a Microsoft Office tutorial. The tutorial will walk you through the steps you need to follow in order for you to learn everything necessary about Microsoft Office You can use the Microsoft Office tutorial CD to focus on what is necessary and what is not. You will be able to learn in a focused manner which is really important and it will prepare you for the exam.

Tip 3

Practice TestAnother good idea to help you study for Microsoft Office certification is to take practice tests online. Doing this will give you a good idea of how prepared you are and what areas you still need to focus on. Sit down with a timer and start taking a practice test. Then evaluate your score. Doing this will give you a realistic idea of whether you are prepared for the Microsoft Office exam or not.

These are just a few tips to help you study for Microsoft Office. There are of course many other ways you can study for your Microsoft Office certification and you know your study methods best. However, what is most important is that you are prepared for exam and that you put forth all of your efforts in order to pass the test the first time around. By not studying the way you should you could easily fail the test and would have to take it again wasting your precious time and money. So, follow the tips outlined here and you will be prepared for your Microsoft Office exam.

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